The Erongo Regional Electricity Distributor (Erongo RED) says vehicle supply tenders will be awarded based on overall competitiveness, not just price.
The distributor has cautioned bidders hoping to be selected because of a lower price that there is no such guarantee.
Erongo RED has invited bidders to tender for the supply and delivery of 10 vehicles to the company, with the closing date set for 22 August.
“Erongo RED awards tenders based on the most competitive overall score, as clearly outlined in each tender document and in alignment with our established policies and procedures,” Erongo RED spokesperson Benjamin Nangombe said yesterday.
He said all prospective suppliers are fully informed of the distributor’s procurement process to ensure fairness and transparency.
“We always emphasise that announcing prices publicly during tender openings should not create expectations regarding the outcome of the evaluation,” Nangombe said.
According to a notice seen by The Namibian, the company is under no obligation to accept any tender, whether it is the lowest or not.
It says Erongo RED reserves the right to accept the full tender or only part thereof and is under no obligation to assign any reason for the acceptance or rejection of a tender.
According to the selection process, the committee selects the most advantageous bid, considering factors like price, quality, and other relevant criteria outlined in the invitation tender bid (ITB).
The lowest bidder is generally chosen if they meet all the requirements and qualifications outlined in the ITB and unless specified otherwise, alternative bids may not be considered.
The successful bidder is typically required to provide performance security (such as a bank guarantee) within a specified time frame after receiving a letter of acceptance.
Unsuccessful bidders are entitled to request debriefing on the reasons for their unsuccessful bid.
Economist Josef Sheehama says: “In my view, the desired outcomes of Erongo RED are to uphold fair and competitive bidding, foster good governance, and guarantee that all bidders receive the same treatment.”
He says the distributor encourages bidders to consider quality, dependability, and ability to satisfy its special requirements in addition to pricing when submitting their best offers.
These conditions are in place to handle possible conflicts of interest and to avoid corruption and favouritism, he says.
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